If board meetings are conducted well they can become an effective and collaborative platform to move your company toward its goals. Running a board meeting has its own challenges. When your board meets face-to- face or virtual, it’s crucial that you prepare ahead, establish realistic time frames for each agenda item and follow a system that encourages discussion and participation.
Call your board meetings to order. This is a great method to ensure that everyone is present and the meeting is quorum (which will vary based on the size of your board).
Facilitate the conversation to ensure that all directors get equal time on air. This is particularly important when discussing complex or controversial subjects. One or a small number of people dominating a conversation can restrict the diversity of the conversation and lead to rush or ill-informed choices.
Establish a clear system for making decisions, including how to weigh the pros and con of each idea. This will ensure that the discussion stays productive and focused. If you are unable to come to a common understanding then you should consider using the voting method of a majority vote to accomplish the task.
It’s a good idea too, to identify specific actions items. This is the particular responsibility that is derived from the discussion and decisions made during the meeting. For instance, it could be sourcing information for projects or deciding the next steps to implement a strategy. When you complete your meeting on time, it shows respect for your directors valuable time and shows that you are able to achieve the results the meeting was scheduled for.
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