Data protection refers to the processes practices, methods, and technology which ensure that data is available to users at any time they require it, regardless of whether it’s been corrupted or deleted. This includes everything from traditional backups, solid-state drives cloud storage, as well as other high-availability options to security measures that protect information from being accessed by unauthorized users.
Data protection is also a term used to describe laws and regulations that regulate the way personal information is collected, used and stored. This includes GDPR, which set minimum standards for all member states to follow and imposes sanctions for non-compliance. GDPR compliance demands detailed documentation on how and why certain types of data are collected, along with names of those who collected them as well as the reason for each processing step. It also mandates that the data is exact and not stored longer than it is required for each purpose, and that all personally identifying information is processed in a secure manner.
As the amount of data that businesses handle grows as does the burden to safeguard it. Incorrect handling of data can lead to penalties, reputational damage, and other financial burdens. 79% of consumers are more likely to trust firms more if they prioritise security of their data, and than 80% of them would not consider doing any business with a firm which has suffered a security breach.
Although it is possible to secure data without the use of technology, the most effective method is to secure all sensitive data prior to sharing. In addition physical devices and storage devices must be properly labeled and secured (e.g., external drives and USBs as well as printed files and documentation) to ensure their security or unauthorized access. When it’s time to get rid of data, be sure that it has been completely deleted from all backups and systems.